Q. What reports are Federal agencies required to submit under the Recovery Act.
A. Federal agencies are required to submit weekly Funding Notification reports detailing the Recovery funds that have been obligated. Federal agencies are also required to submit weekly Financial and Activity Reports outlining the Recovery funds made available and Recovery funds paid out, along with major activities for the reporting week and activities planned for the future. Both the Funding Notification Reports and the Financial and Activity Reports are to be emailed to recoveryupdates@ratb.gov.
Q: Are agencies required to submit major communications, formula block grant allocations, and agency weekly reports via e-mail using the provided standard excel templates?
A: Yes. All agencies are required to submit all Recovery Act major communications, formula block grant allocations, and agency weekly reports using the referenced excel templates to recoveryupdates@ratb.gov.
Q: What are the reporting requirements for Federal agencies that are engaging in Recovery Act-related activities but did not receive Recovery Act funding, and are there any exceptions?
A: Agencies not receiving Recovery Act funds should not report on incidental Recovery-related expenses that are incurred by normal agency appropriations; however, such agencies should report on any Recovery funding they receive through interagency transfers. T
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Q: Do reporting requirements of the Recovery Act apply to existing, non-Recovery funded activities or contracts when a Federal agency supplements those activities with Recovery funds?
A: The Recovery Act reporting requirements apply to Recovery funds only and do not extend to existing, non-Recovery funded activities or contracts. In instances where a Federal agency chooses to supplement existing activities or contracts with Recovery funds, only the Recovery funds are reported. An agency's contracting officer should ensure expansions to any existing contracts are amended to meet the Recovery Act reporting requirements.
Q: What are the reporting requirements for Inspectors General that are engaged in oversight of Recovery Act-related activities?
A: . Inspectors General are required to report monthly on total funding used for Recovery oversight activities at their respective agencies. This total should include both Recovery Act funds and the non-Recovery Act funds spent on Recovery oversight activities (i.e. costs absorbed by normal appropriations). Monthly reports must be submitted no later than 5 working days after the last day of the reporting month.
Q: How should agencies account for and report on overhead costs of Recovery funds?
A: Overhead or administrative costs are reported under an award type of "Other" in the weekly reports. Agencies must be prepared to report on the amount or percentage of funds that were spent on administrative activities. This includes funds used to reimburse non-Recovery funding used for Recovery-related administrative activities. The calculation and tracking of overhead costs should follow existing agency practice or guidance an agency develops for its Recovery-related activities.
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Q. What are the Federal agency requirements relative to Recipient Reporting?
A. Federal agencies are required to review Recipient Reports at FederalReporting.gov from the 11th of the reporting month to the 21st of the reporting month. If any errors or omissions are found in a Recipient's Report, the agency must contact the Recipient to have the report corrected.
Q: What actions must a Federal agency take when it issues guidance for recipients (e.g., state and local governments) regarding the Recovery Act?
A: When a Federal agency issues guidance on the Recovery Act, the agency must immediately post the guidance on the agency's Recovery web page and send the link to Recovery.gov for posting.
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