Learn how to use and register for FederalReporting.gov
On August 17, 2009, recipients of Recovery Act funds began to register at FederalReporting.gov, the first step in reporting expenditures of Recovery funds as required by the Recovery Act. FederalReporting.gov was created to collect all data that recipients enter during the reporting period following every calendar quarter. To assist in the reporting process, we have provided answers to some Frequently Asked Questions. This section will be updated periodically with additional information.
Q: Who needs to register at FederalReporting.gov?
A: Federal Agencies - federal agencies that have awarded and/or disbursed Recovery Act funds.
Prime Recipients - organizations that have received Recovery Act awards (federally awarded contracts, grants, and loans) directly from a federal agency. Prime recipients must also track and monitor reporting delegated to their sub-recipients.
Sub-Recipients - organizations that have received Recovery Act awards from prime recipients and were delegated by the prime recipient to report on Recovery Act projects. If the prime recipient is reporting on your behalf, you do not need to register.
[top of page]
Q: Can multiple individuals within our organization register as FederalReporting.gov users?
A: Yes, multiple individuals within your recipient organization can register.
[top of page]
Q: Are there any registration prerequisites?
A: Yes. To register as a recipient, you need:
- Email Address
- DUNS Number - Prime and sub-recipients must know their organization's DUNS number (a business identification number). If you need a DUNS number, visit D&B at http://fedgov.dnb.com/webform.
- Central Contractor Registration (CCR) - Prime and sub-recipients of financial assistance (i.e. loans and grants) must be registered in CCR, a government database. Register at http://www.ccr.gov.
[top of page]
Q: Who needs to get a DUNS number?
A: Each entity (except individuals) that receives Recovery Act funds directly or indirectly should have a DUNS number. Prime recipients and sub-recipients need the DUNS number for their organization for registering and reporting. The DUNS number should match the one on the award document or contract. Recipients only need to register with one DUNS number but can report for multiple DUNS numbers associated with their organization.
[top of page]
Q: My organization has more than one DUNS number. How do I know which DUNS number to enter when I register?
A: You need to provide the DUNS number associated with your award. If no DUNS number is listed on your award document or contract, please go back to your application and use the DUNS number you provided to the federal agency at that time.
[top of page]
Q: When do I begin reporting?
A: The next reporting period runs from January 1 to January 10, 2010. From January 11 to January 21, relevant federal agencies will review the data, and from January 22 to January 29, recipients will be able to make any necessary changes to the data.
[top of page]
Q: For what period of time do I need to report?
A: The next time period runs from October 1 through December 31, 2009.
[top of page]
Q: Do I have to report if I have not yet received or spent any funds?
A: If you have not yet been given an award, you do not have to report.
[top of page]
Q: I am a sub-recipient. Do I need to report?
A: You may or may not need to report, depending on what is required under your contract. Work with your prime recipient to identify your requirements.
[top of page]
Q: How do I submit reports?
A: There are three basic ways to submit reports:
- Online data entry in your web browser
- Excel spreadsheet
- Custom software system extract in XML
[top of page]
Q: How do I calculate jobs created or saved for a quarter?
A: Determine the total number of hours worked by an employee in a Recovery Act job for the quarter. Divide the Total Hours by the quarterly hours in a full-time schedule.
- If a full-time schedule is 40 hour s a week, multiply 40 hours x 52 weeks = 2,080 Total Hours per year
- Divide 2,080 Total Hours by 4 to equal 520 quarterly hours.
Example:
· If two full-time employees each worked 520 hours (1,040 hours) for the quarter and another half-time employee worked 260 hours, the Total Hours for the three employees is 1300 (520 + 520 + 260 = 1300) . Divide 1300 by 520 to equal 2.5 jobs created or saved.
[top of page]
Q: Can I report jobs created or saved before spending Recovery funds?
A: A funded job is defined as one in which the wages or salaries are either paid for or will be reimbursed with Recovery Act funding. Thus, a job that is paid initially with non-Recovery Act dollars may be reported as created or retained as long as such dollars eventually will be reimbursed with Recovery Act funds for the jobs being reported.
[top of page]
Q: What must I have from my agency for reporting?
A:
1. Award Type (identify to the recipient either: (1) Grant, (2) Loan, or (3) Federally Awarded Contract. Any other type of federal financial assistance that is neither a grant nor a loan should be identified, for purposes of Award Type, as a Grant)
2. Award Number
3. Order Number for Federally Awarded Contracts, if applicable
4. Funding Agency Code (four characters)
5. Awarding Agency Code (four characters)
6. Government Contracting Office Code, if a federally awarded contract (6 characters or less)
7. Award Date
8. Amount of Award (For Grants: The total amount of Federal dollars on the award. For Loans: The total amount of the loan obligated by the Federal Agency. This is the face value of the loan. For Federally Awarded Contracts: The total amount of dollars obligated by the Federal Agency).
9. Catalogue of Federal Domestic Assistance (CFDA) Number (for Grants and Loans only)
10. Activity Code (NAICS or NTEE-NPC, as applicable to the award and available through agency systems). [Agencies should review the Recipient Reporting Data Model at the “Downloads” tab at FederalReporting.gov to determine which applies.]
11. Program Source (TAS) Code (format will be two digits, a hyphen, and then four digits, for example, “13-0554”)
[top of page]
Q: What are the Implication or consequences for not reporting?
A: Findings of non-compliance with Section 1512 by a Federal agency can result in termination of Federal funding. Further, in some cases, intentional reporting of false information can result in civil and/or criminal penalties. Recipients who have failed to submit a Section 1512 report as required by the terms of their award are considered to be non-compliant. Non-compliant recipients, including those who are persistently late or negligent in their reporting obligations, are subject to Federal action, up to and including the termination of Federal funding or the ability to receive Federal funds in the future.
For more information on registering and reporting, go to www.FederalReporting.gov
[top of page]