OCFO’s Recovery Act-related activities concern financial oversight. OCFO serves as the focal point for agency reporting of weekly financial reports that inform the public about how Recovery Act funds are dispersed in such areas as transfers of funds to States to pay unemployment benefits, grant programs to assist workers affected by layoffs and workplace closures, and grants to train workers for new jobs. OCFO’s activities assist program agencies with government-wide accountability objectives and provide agencies assistance in their internal control monitoring activities and testing for improper payments. Changes to systems will also be implemented to provide agencies with the accounting and reporting capability to meet Recovery Act and OMB requirements.
OASAM/HRC will track and report human resource activities, respond to inquiries related to employment, and supplement recruitment activities under the Recovery Act. OASAM/OAMS will award and administer anticipated Job Corps and other program agency contracts for a two-year period and, through its Help Desk, respond to and resolve routine E-Procurement System issues. OASAM/OAMS will establish procurement guidance and oversight parameters; formulate and issue sound contracts and grants to properly expend funds for the required Recovery Act-funded services and supplies; and perform oversight of procurement actions to ensure the results are achieved and that grantees’ and contractors’ indirect cost rates are consistent with government cost principles.
OCFO – Departmental ARRA Financial Oversight
OCFO will ensure that newly created Treasury Appropriation Fund Symbols (TAFS) are properly used. In addition, Recovery Act financial variables are integrated into the Department’s ongoing financial reporting and consolidation activities, including monthly cash reconciliation, budget execution analysis, and monthly and quarterly reporting to the Treasury’s Financial Management Service. Internal controls monitoring will include specific review of the application of internal controls to the recovery funds and testing for improper payments. OCFO will also implement changes to the payroll and financial systems required to track and report costs.
OASAM/HRC – Reporting
HRC will prepare reports for internal tracking of Recovery Act-related human resource activities such as vacancy recruiting and demographics of DOL hires (e.g., use of hiring flexibilities, awards, diversity, etc.).
OASAM/HRC – External Inquiries
HRC will be responding to inquiries related to employment under the Act, including Freedom of Information Act requests and data calls from oversight agencies.
OASAM/HRC – Supplement Recruitment Activities
Although most recruitment activities under the Recovery Act will be conducted at the program or agency level, there is also a need to develop marketing materials and represent DOL as a whole at recruitment functions that target key skills or targeted groups under the Recovery Act. HRC expects to participate in at least 10 Recovery Act-related career fairs.
OASAM/OAMS – Procurement Services
OASAM’s procurement guidance includes standard contractual clauses for Recovery Act-funded contracts, standard formats, and providing advice to all DOL agency procurement offices that are involved in Recovery Act-funded acquisitions. OASAM/OAMS will also negotiate, award, administer, and perform oversight of procurement actions for grants and contracts required to implement DOL Recovery Act program plans in the National Office and regions. Finally, OASAM/OAMS will work to ensure grantees’ and contractors’ indirect cost rates are in line with government cost principles - including audits as required.