GSA has established a comprehensive program to review performance results; identify, mitigate, and manage risk; and maintaining accountability for achieving the objectives of the Recovery Act.
Governance. GSA has named the Deputy Administrator, the senior career official at GSA, as the Senior Accountable Official for Recovery Act implementation. He has established an Executive Steering Committee (ESC) to manage GSA Recovery Act programs and to ensure appropriate coordination across all GSA organizations. The Recovery Act ESC meets weekly, and includes the senior career officials of GSA’s Federal Acquisition Service (FAS) and Public Buildings Service (PBS), as well as the acting Chief Acquisition Officer, the Chief Financial Officer, the Chief Human Capital Officer, the Chief Information Officer, and the acting General Counsel. The GSA Inspector General is invited and regularly attends these meetings. Others may be invited as necessary.
Each GSA organization receiving Recovery Act appropriations has established a governance process that is appropriate for the purpose and amounts of funds provided under the Act:
-PBS has established the National Reinvestment Program Management Office (PMO), to oversee and ensure successful implementation of the Federal buildings projects provided by the appropriation to the Federal Buildings Fund. The PMO is headed by the Reinvestment Program Management Executive, who is directly accountable to the Commissioner of PBS and is ultimately accountable to the Administrator of General Services. The Program Management Executive is supported by Zonal and Regional Recovery Executives, who are accountable for monitoring and reviewing performance of Recovery Act projects and managing risks.
-FAS has assigned responsibility for the Energy-Efficient Federal Motor Vehicle Fleet Procurement to the senior executive responsible for motor vehicle acquisitions. That individual works collaboratively with the Office of Governmentwide Policy’s Office of Motor Vehicle Policy, and the Motor Vehicle Executive Council, a standing committee of all Federal agencies’ senior motor vehicle fleet managers, to identify, mitigate, and manage risks associated with the Recovery Act procurement.
Accountability and Risk Management. GSA has established a Recovery Act Risk Management Plan to manage risks associated with meeting the accountability objectives of the Recovery Act. The Plan leverages the enterprise risk management framework of the Commission of Sponsoring Organizations of the Treadway Commission (COSO), as well as the Federal Managers Financial Integrity Act (FMFIA) and Office of Management Budget (OMB) Circular A-123, “Management’s Responsibility for Internal Control”, to define a process for identifying, mitigating, and managing the potential threats to a successful Recovery Act implementation. COSO provides guidance on critical aspects of organizational governance, business ethics, internal control, enterprise risk management, fraud, and financial reporting.
GSA’s Management Control Oversight Council (MCOC) will govern the risk management process, which will be conducted through the Senior Assessment Team (SAT). The MCOC and the SAT are existing bodies within GSA who manage internal controls consistent with OMB A-123. Reviews of Recovery Act programs will be incorporated into the existing OMB A-123 management review process for assessing internal controls.
Additional Measures. GSA will maintain a close working relationship with the Inspector General, who is a key resource in helping to identify and eliminate waste, fraud, and abuse throughout project execution.
GSA will provide weekly, monthly, and ad-hoc reports to the Administration on Recovery Act programs and projects. GSA will also report frequently to various Committees of the House and the Senate on Recovery Act plans, progress, and accomplishments.