Since the signing of the Recovery Act, the Department of Defense has worked very closely with the Office of Management and Budget (OMB) and other White House offices to effectively implement its funding. The Secretary of Defense designated the Principal Deputy Under Secretary of Defense (Comptroller) as the Department’s primary Point of Contact to the White House. Within the Office of the Under Secretary of Defense (Comptroller) a senior steering committee oversees implementation, establishes polices and procedures, and reviews key metrics as the funds are obligated and executed.
Within the Department, a working group – which includes OMB and the Department of Defense Inspector General – has been meeting weekly to coordinate the implementation of Recovery Act funds. Also, the Military Services have established their own working groups to coordinate execution down to the installation level.
In accordance with legal and executive directives, Department staff makes weekly reports to OMB, Recovery.gov, and the Office of the Vice President. Daily phone calls occur between OMB and Department staff. Reports with project-level plans, including projected costs and deadlines, are submitted on a scheduled basis.
Review of the progress and performance of major programs, including risk-mitigation and corrective actions, is guided by the Risk Management Plan developed by the Department in accordance with OMB Circular A-123, Management’s Responsibility for Internal Control, Appendix A. The Department’s current Appendix A process has a Senior Assessment Team that is lead by PDUSD(C), who is also the Responsible Officer for the Department’s Recovery Act funding. As part of the Risk Management Plan, each program will be evaluated on a quarterly basis, with a Risk Profile being submitted to the Office of the Under Secretary of Defense, Comptroller and Chief Financial Officer. This process is further elaborated in the detailed program plans.
Due to the magnitude of normal budgeting for national defense, the Department, the Office of the Under Secretary of Defense (Comptroller) has established a centralized Business Enterprise Integration System (BEIS) for financial review and internal control. The Department will use BEIS to handle financial tracking, particularly obligation and execution data, at a project-level. This ensures compliance with general financial management policies pertaining to the Recovery Act.
On the department-level, the Department of Defense Inspector General will use additional funding to augment its staff for oversight of Recovery Act funds. A separate unified plan, tailored specifically to Inspector General activities and functions, is being prepared by the Department of Defense Inspector General for OMB.