Given the Recovery Act’s unprecedented scope and aggressive timeframe, the Secretary is viewing this as an opportunity to lay the groundwork for future transformation at HUD. The area of accountability is central to transformation.
HUD has established a Recovery Act program management structure that both supports program staff and holds them accountable for the activities outlined in this plan. The Secretary has designated the Deputy Secretary as the senior official accountable for implementation. Reporting to the Deputy Secretary is a 3-person steering committee that oversees implementation and reporting. The steering committee oversees a 7-person management team that works full time on coordinating all recovery efforts across programs and supporting cross-cutting efforts. At the program level, each of the 9 recovery programs has a designated program lead and supporting team. These teams are responsible for reporting on progress against the established milestones and performance targets outlined in this document, as well as raising and helping to resolve issues affecting progress. In addition to the program-specific teams, there are ten cross-cutting action teams, each with a designated leader: energy policy, legal/policy, training and technical assistance, set-aside budget planning and management, risk management, systems and IT infrastructure, research and evaluation, program staffing, service procurement and field engagement.
From an internal reporting perspective, the program management team will work with the leads of the program and cross-cutting teams to prepare a bi-weekly program snapshot report for the steering committee to review with the Deputy Secretary and Secretary. The dashboard reports will include quantitative financial and programmatic performance targets, key milestones, and issues or risks. Performance data will be summarized by grantee risk category. Performance measure targets and milestones that are missed, or that are in jeopardy of being missed, will be accompanied by an explanation of the reasons why, including any issues affecting progress and the specific plan for their resolution or mitigation. The report will also identify specific grantees with performance issues, and summarize the actions being taken to address them. In addition to the bi-weekly reporting, each program team will meet with the Secretary, Deputy Secretary and Steering Committee on a monthly basis to review a more detailed set of Recovery Act performance measures.
Identification of Measures
The Department has identified a rigorous set of output, outcome and efficiency measures that will quantify progress of each of the Recovery Act programs. These measures both capture the agency-level goals and the program-specific goals.
With respect to reporting, OMB has issued detailed guidance on the requirements for recipients of the Recovery Act funds. Each prime and first tier recipient is required to report specified information to HUD 10 days after the end of each calendar quarter. This includes but is not limited to a detailed list of all projects and activities for which recovery funds were obligated or expended, an evaluation of the completion status of the project or activity, and an estimate of the number of jobs created or retained.
Each program has submitted a preliminary front end risk assessment (FERA). The Program Management Office will be putting into place a regular system of reporting on risk areas.
Consistent with OMB reporting requirements, HUD has posted weekly financial reports on www.hud.gov/recovery since March 1, 2009. Furthermore, HUD is revamping its recovery website to create a more interactive experience for grantees and citizens to ensure transparency objectives are met.