With respect to reporting, OMB has issued detailed guidance on the requirements for recipients of the Recovery Act funds. Specifically, each prime and first tier recipient is required to report specified information to HUD 10 days after the end of each calendar quarter. This includes, but is not limited to, a detailed list of all projects and activities for which Recovery Act funds were obligated or expended, an evaluation of the completion status of the project or activity, and an estimate of the number of jobs created or retained. In addition to the overarching requirements of the Recovery Act, HUD has also identified a number of program-specific measures that will be collected through this reporting process.
HUD expects that the transparency requirements of the Recovery Act, specifically the requirement to publish both spending and recipient performance reports, will create accountability amongst its managers and grantees. In addition, HUD will establish internal management controls to create a greater level of accountability for performance. There are three levels of internal performance reviews: 1) The HUD Recovery Act program management team will work with the leads of the program and cross-cutting teams to prepare a bi-weekly program snapshot report for the steering committee to review with the Deputy Secretary and Secretary. Drawing from the program and risk management plans, the reports will include summary-level quantitative financial and programmatic performance measures and targets, key milestones, issues or risks, , and actions being taken to address the issues. Interim spending and performance targets will be set to ensure that annual objectives from the program plans are met. Performance data will be summarized by grantee risk category, as defined in the agency’s risk management plan. Performance measure targets and milestones that are missed, or that are in jeopardy of being missed, will be accompanied by an explanation of the reasons why, including any issues affecting progress and the specific plan for their resolution or mitigation. 2) In addition to the bi-weekly program management team meeting and reporting, each program team will meet with the Secretary, Deputy Secretary and Steering Committee on a monthly basis to review a more detailed set of Recovery Act performance measures. 3) On a quarterly basis, these monthly meetings will include updated grant recipient data described above.
HUD is requiring CDBG-R grantees to submit a list of proposed activities along with their substantial action plan amendment. CDBG-R grantees will forward this spreadsheet to HUD which will then post all proposed activities to its Recovery Act website for public review and comment. The purpose of this exercise is to ensure the highest possible level of transparency and accountability in the use of CDBG-R funds. Once the activities are approved, HUD will post these activities on the HUD Recovery website as well.